The Guide to Moving Abroad

Moving abroad is a major step in your life. Such a project requires meticulous preparation: administrative formalities, finding accommodation, organizing the transport of your personal belongings and/or pets, not to mention adapting to a new language and culture. Whether you’re moving for business or pleasure, this guide covers all the essential steps and tips for a successful international move.

The Key Steps to Moving Abroad

Step 1: Plan Your Move in Advance

Good preparation is essential for organizing your move abroad. To get a clear picture, start by drawing up a list of tasks to be accomplished, and establish a timetable with deadlines spread over several months to avoid the stress of last-minute preparations. Estimate the budget for your move, taking into account the moving and transport costs, administrative expenses, customs duties and taxes…

Step 2: Anticipate Administrative Formalities

Administrative formalities vary from one country to another and it is therefore crucial to start early. Enquire about the requirements of your destination country and the documents needed.

Here is a non-exhaustive list of the most common administrative requirements:

• Valid passport
• Visa (work, student, family reunion, etc.), depending on the requirements of the destination country
• Work permit
• Proof of financial resources
• Criminal record
• Medical certificate or proof of vaccination (depending on country)
• Insurance policies (health, moving, housing, etc.)
• Detailed inventory of goods to be moved
• Specific customs documents (import declaration, bill of lading, air waybill, etc.)
• Certificates for pets, including European passport, certificate of good health, proof of rabies vaccination

If you’re moving with your family, don’t forget the specific formalities for children’s schooling or family reunification. Don’t forget to terminate your tax obligations in your country of origin, cancel your current contracts (electricity, water, internet, insurance, etc.) and declare your change of residence to the relevant authorities. 

Step 3: Organize the Transportation of Your Belongings and Pets

Inventory Your Belongings

Transporting your belongings is a crucial step in moving abroad. Start by drawing up a detailed inventory of the items you want to take with you. This list will help you obtain accurate quotes from specialized transport companies. Remember to check local restrictions, as some items may be prohibited or subject to specific restrictions or taxes. For more information on customs regulations in your destination country, consult the customs website.

You should also prepare the necessary documents, such as an inventory of goods (detailed and valued) and customs forms. Make sure your fragile items are properly packed, and use suitable containers (trunks, suitcases, cartons, etc.). If you are transporting valuables, remember to subscribe to an insurance to cover any damage or loss.

Prepare the Transport of Your Pets

If you’re traveling with pets, check the regulations in your destination country, including requirements for pet passports and compulsory vaccinations (especially for rabies). Find out about any quarantines and choose a specialized carrier to guarantee their comfort and safety. Finally, make sure your pet has an IATA-approved cage and familiarize him or her with it to reduce stress during the journey.

Find a Service Provider You Can Trust

When choosing a specialized company to help you with your move, make sure to ask for a detailed and transparent quote, including all costs (transport, customs, insurance, etc.). Check which services are included, such as packing, customs formalities and estimated transport times. For a move of this magnitude, choose a service provider with recognized expertise in international removals and an excellent grasp of regulations. If the company has an extensive network of reliable partners around the world, that’s a major advantage. 

Step 4: Prepare Your Arrival

To help you settle in smoothly, plan your search for accommodation, whether temporary (such as a hotel or furnished accommodation) or permanent before you arrive. Make sure that essential services, such as electricity, water and internet, will be activated when you arrive. Familiarize yourself with the local culture and, if necessary, take language classes to better integrate. Find out about the infrastructure available in your new city (transport, schools, medical services) so you can quickly feel at ease in your new surroundings.

 Step 5: Manage the Transport and Arrival On Site

Once your belongings are in transit, you can track them using a tracking number for air or sea freight, for example. If taxes or additional charges are required on arrival (such as customs duties), be prepared to pay them promptly to avoid any delay in the delivery of your goods.

When you arrive in the country, coordinate with the service provider or its local partner to arrange reception or home delivery. If you are collecting your goods from a port or airport, make sure you have the necessary documents, such as the bill of lading (BL), the air waybill (LTA) or your passport. You should also be aware of local regulations: some countries require the physical presence of the consignee for the release of goods, or specific formalities.

Inspect your personal effects as soon as you receive them. If any items are missing or damaged, contact your carrier immediately to report this. Finally, complete the local administrative formalities (registration, social security, opening a bank account, etc.) and take the time to discover your new environment at your own pace.

How Much Does Moving Abroad Cost?

The cost of an international move relies on several key factors such as:

• The destination: the distance between the point of departure and the destination country has a direct influence on the cost. Long-distance moves are generally more expensive.
• The volume and weight of goods to be transported: the more personal belongings you have, the higher the cost. The volume is generally measured in cubic meters, which is essential for the quote.
• The mode of transport: road, sea or air. Air freight is fast but costly, while sea freight is more economical but takes longer.
• The services chosen: customized services, such as professional packing, door-to-door transport or temporary storage, increase costs.
• The customs formalities: depending on the country, taxes and fees may apply at customs. Check whether these charges are included in the carrier’s quote.
• The moving insurance

Moving abroad can cost anything from €1,000 for a small intra-European shipment to more than €10,000 for large-volume intercontinental moves. To keep your budget under control, it’s essential to compare several quotes and check which services are included. My Move can help you assess your exact requirements, so that your move is tailored to your needs.

What Are the Financial Helps Available When Moving Abroad?

Moving abroad can be facilitated by various financial and logistical aids:

• Employers and Pôle Emploi: partial or total coverage of expenses can be offered in the event of a transfer or new professional opportunity.
• Programs for mobile young people: Civiweb offers specific support for participants in VIE and VIA programs.
• Assistance for students: CROUS or regional authorities can provide grants or subsidies for international relocations linked to studies.

Air, Sea or Road Freight: Which Mode of Transport Should You Choose to Move Abroad?

Choosing the mode of transport for your international move will be influenced by several criteria: the destination, the volume of goods to be transported, the deadlines and the budget you have available.

Sea freight is often the most economical option for large, non-urgent shipments. It is particularly suitable for moves involving large volumes of furniture or personal effects.

Air freight, although more costly, is ideal for goods requiring rapid delivery due to their nature, value or simply the urgency of receipt.

Road transport is particularly suitable for journeys within Europe or for pre/post-carriage from a port or airport. It is the perfect relay for air and sea freight.