A Guide to Moving to Japan as an Expat

Each year, Japan attracts an increasing number of expatriates drawn by its unique blend of cutting-edge innovation and ancient traditions. Whether you are moving to Japan for work, studies, to join a loved one, or to embark on a new adventure, thorough planning is essential. This guide outlines everything you need to know on how to move to Japan and ensure a successful relocation to the Land of the Rising Sun.

What Are the Pros of Living in Japan?

Japan is a fascinating destination known for its contrasts—towering skyscrapers and serene Zen temples, age-old traditions alongside some of the world’s most advanced technologies. It offers a truly unique lifestyle experience.

In terms of quality of life, Japan is renowned for being safe, clean, and highly organized. It has one of the lowest crime rates in the world, public services are extremely efficient, and cities are equipped with excellent infrastructure, including the famous Shinkansen high-speed trains.

On the professional front, Japan provides many opportunities for international talent, particularly in fields such as technology, engineering, English teaching, and international trade. The country actively recruits highly skilled foreign workers to address labor shortages in key sectors.

Beyond career prospects, moving to Japan means immersing yourself in a rich and refined culture. From tea ceremonies, diverse cuisine, and traditional festivals to manga and a unique way of life, the blend of old and new captivates both culture enthusiasts and adventurous spirits.

What Are the Steps to Moving to Japan?

If you are considering relocating to Japan, it is crucial to plan your move carefully and understand the necessary administrative procedures. Below are the key steps to help ensure a smooth transition:

1. Obtain Your Visa

Your visa type will depend on the purpose of your stay. The most common visa categories include:
• Working Holiday Visa (WHV) – For individuals aged 18–30 (up to 35 for some countries), this visa allows temporary work and travel in Japan for up to one year.
• Work Visa – For skilled professionals (e.g., engineers, teachers, healthcare workers). Requires a job offer prior to application.
• Student Visa – For those enrolling in a Japanese school or university. Often includes permission for part-time work.
• Spouse Visa – For individuals married to a Japanese national or permanent resident.

Visa applications must be submitted to the Embassy or Consulate of Japan in your country and typically include a completed form, passport, visa photos, financial documents, a letter of invitation or employment contract, and, in some cases, a Certificate of Eligibility issued by the Ministry of Justice. Start this process early, as approval can take several weeks to months.

 2. Ship Your Personal Belonging to Japan

Transporting your personal effects is a key part of moving to Japan. The two main methods for shipping your personal belongings to Japan are:
• Sea freight: Cost-effective for large volumes, with delivery times of 6 to 10 weeks.
• Air freight: Faster (1 to 2 weeks), but significantly more expensive.

To import your unaccompanied personal effects, specific documents will be required by Japanese customs. These typically include:
• Your passport
• A detailed inventory list
• Labels affixed to each item or box

We recommend checking the official guidance from the Japan Customs website for updates on duties and documentation.

Before shipping, prepare a detailed inventory and make sure to check prohibited or restricted items, such as:
• Fresh foods (meat, fruits, vegetables)
• Certain medications
• Weapons and sharp objects
• Unauthorized plants

Upon arrival in Japan, you will need to declare unaccompanied luggage on the customs declaration card.

To avoid issues, work with an experienced international moving company such as My Move, who can handle customs formalities on your behalf.

 3. Bring Your Pet with You

Moving to Japan with your pet? The country enforces strict veterinary regulations and requires several administrative steps. Whether you are relocating with a dog, cat, or other companion, your pet must meet the criteria set by the Animal Quarantine Service (AQS).

Required Documents

Before traveling, your pet will need to have a valid pet passport and be microchipped before the rabies vaccination

You must also apply for an Approval of Import Inspection of Animals permit from the AQS.

Within 48 hours before departure, prepare:
• The official health certificate (Forms A and C), filled out by your vet and validated by the local animal health authority (e.g., DDPP in France)
• Proof of internal and external parasite treatments

Health Requirements

Two rabies vaccinations are required at least 31 days apart, followed by a rabies antibody test no sooner than 30 days after the second injection. This test must be dated within two years of travel. Pets must then wait six months after the test result before entering Japan.

In addition to rabies, dogs must be vaccinated against leptospirosis.

4. Get the Right Health Insurance

Japan’s healthcare system is known for its high standards, but medical expenses can be costly without insurance. Upon registering at your local city hall, enrollment in the National Health Insurance (Kokumin Kenko Hoken) is mandatory.

However, this public coverage can be supplemented by an international private health insurance policy, particularly useful during your first months in Japan or if you have specific needs (e.g., dental care, maternity, long-term hospitalization).

Compare plans carefully and review coverage options to ensure you select the right health protection tailored to your expat situation.

5. Translate Your Driver’s License

To drive in Japan, you must obtain an official translation of your driver’s license, typically provided by the Japan Automobile Federation (JAF).

Note that this translation is valid only for stays of less than one year. For longer stays, you may need to convert your license to a Japanese one, which may involve written and practical exams unless your country has a reciprocal agreement with Japan.
Begin this process as early as possible, as it may take several weeks to complete!

6. Update Your Status with Your Local Administrations

Before moving to Japan, you must notify relevant authorities to maintain compliance with tax and social obligations, including:
• Tax Office: Inform them of your change in tax residency to avoid double taxation.
• Health Insurance: Notify your local health insurance office. If you are French, you may continue coverage abroad via the Caisse des Français de l’Étranger (CFE).

7. Register to the Local Authorities

If you hold a long-term visa (e.g., work, study, or spouse), you must register your residence within 14 days of arrival at the local city or ward office.

You will need to present:
• Your passport and valid visa
• A completed residence registration form
• Proof of address (e.g., rental agreement or utility bill)
This registration is required to obtain your Residence Card (在留カード, zairyū kādo) and to enroll in Japan’s National Health Insurance system—essential for accessing affordable healthcare.

8. Open a Bank Account in Japan

Opening a local bank account is essential for managing daily transactions such as paying rent, receiving your salary, and settling utility bills.

Generally, you will need to provide:
• Your Residence Card
• A valid passport
• Proof of address in Japan (rental contract, utility bill)
• A Japanese phone number

While few banks offer full English services, some international banks operate in Japan, and digital banks or online banking solutions are increasingly accessible for expats.

Useful Information & Tips for a Successful Relocation to Japan

How to Adapt to Japanese Culture?

Japanese culture is rooted in etiquette, respect, and discretion. To better integrate:
• Learn basic Japanese phrases, even though English is spoken in major cities
• Respect social norms (quiet in public transport, removing shoes indoors)
• Observe and adapt to local customs with an open mind

Joining local events or expat groups can also ease the cultural transition.

Are You Required to Speak Japanese to Move to Japan?

While speaking Japanese is not a legal requirement to relocate to Japan, having a basic understanding of the language can greatly improve your experience, especially for daily tasks and cultural integration.

In major cities like Tokyo, Osaka, or Yokohama, many signs, services, and train announcements are available in English. International companies and educational institutions often operate in English, making it possible to live and work without fluency in Japanese. However, for tasks such as visiting the doctor, renting an apartment, or dealing with bureaucracy at city hall, some Japanese proficiency is highly beneficial. While you do not have to be fluent from day one, making an effort to learn Japanese shows respect for the culture and will open many doors—both socially and professionally.

Where Should You Live in Japan?

Each city offers a different lifestyle depending on your goals:
• Tokyo: Japan’s capital – dynamic, international, and full of opportunities;
• Osaka: Known for its friendliness and food scene – more affordable than Tokyo;
• Kyoto: Ideal for those seeking tradition and tranquility;
• Yokohama: Family-friendly city close to Tokyo with a relaxed atmosphere;
• Fukuoka / Nagoya: Mid-sized cities offering great balance between work and quality of life.

Choose your city based on your career plans, lifestyle preferences, and budget.

How to Find Housing in Japan?

Japan’s rental market is highly regulated and has several key characteristics:
• Security deposits tend to be high and often include “key money“, a non-refundable gratuity paid to the landlord.
• Most apartments are unfurnished.
• A guarantor (or a guarantor company) is usually required to sign the lease.

For a smoother experience, use real estate agencies specialized in expatriates such as Leopalace21 or browse housing platforms like GaijinPot Housing or Suumo. Word-of-mouth recommendations via expat Facebook groups can also be very helpful.

What Is the Cost of Living in Japan?

The cost of living in Japan is slightly higher than in France, particularly in Tokyo:

Expense Category                                                                                                                 Japan (Tokyo)                                                                                     France (Paris)
1 Bedroom Apartment (city centre)                                                                          € 1,200 – € 1,800                                                                                € 1,500 – € 2,000
Monthly Metro Pass                                                                                                                  € 60 – € 80                                                                                                   € 75
Meal at a restaurant                                                                                                                    € 6 – € 15                                                                                               € 15 – € 25
Groceries.                                                                                                                            – 10 % more expensive

Despite the higher cost, transportation efficiency, safety, and service quality make Japan a competitive option for expatriates.

Getting Around in Japan

Japan has one of the world’s most advanced and reliable transport networks:
• Trains: The Shinkansen (bullet train) connects major cities efficiently and on time.
• Metro & Buses: Extensive coverage in urban areas; prepaid cards like Suica or Pasmo make commuting easy.
• Car: Useful in rural areas, but not recommended in cities due to high costs and traffic.

To drive legally in Japan, you will need either a Japanese driver’s license or an official translation of your foreign license.

How Is the Healthcare System in Japan?

Japan offers excellent healthcare services:
• National Health Insurance (NHI): Mandatory for all residents; you pay about 30% of the total cost of medical care.
• Modern clinics and hospitals: Well-equipped, although English-speaking staff are not always available.
• Private insurance: Recommended for expats requiring more comprehensive coverage, especially for specialized care.

Bringing an interpreter or having local support can be extremely helpful for medical appointments and paperwork.

What Are the Schooling Options in Japan?

Japan’s education system is rigorous and highly respected. As an expatriate, you can choose from:
• Japanese public schools: Affordable but conducted entirely in Japanese – a full cultural immersion.
• International schools: English or French curricula, but tuition is often high (€10,000–€20,000 per year).
• French schools in Japan:

• Lycée Français International de Tokyo
• Lycée Français de Kyoto
• École Française du Kansai – Osaka

What is the Daily Life Like in Japan?

Daily life in Japan is a unique blend of modern convenience, deep-rooted tradition, and exceptional organization. Here is what to expect in various aspects of everyday living:

Clean, Safe, and Orderly
Japan is known for its clean streets, low crime rates, and polite social behavior. Public spaces are well-maintained, and even busy cities feel orderly and respectful.

Convenience Culture
Convenience stores (konbini) such as 7-Eleven, Lawson, and FamilyMart are everywhere—open 24/7 and offering everything from meals to banking services. Cash is still widely used, though IC cards (like Suica and Pasmo) and QR code payments (via apps like PayPay) are gaining ground.

Work Culture
Japan’s work environment is often formal, with expectations of punctuality, hierarchy, and dedication. However, there’s a growing shift toward more flexible and international workspaces, especially in urban centers and startups.

Dining and Shopping
Whether you’re in a sushi bar, ramen shop, or family restaurant, eating out is both affordable and high-quality. Grocery stores offer fresh produce, but imported goods can be more expensive.

Cultural Etiquette
Small things matter: removing shoes indoors, bowing instead of shaking hands, and speaking softly in public are all standard. Even apartment living has unspoken rules, such as not playing loud music and separating trash according to complex recycling categories.

Weekends and Free Time
Parks, temples, and shrines offer serene getaways even in the heart of cities. Japan is home to endless festivals, cherry blossom viewings (hanami), fireworks displays, and traditional cultural events year-round.